Commercial Administrator

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Position:         Commercial Administrator

Location         Warrington

Salary:             Competitive

Client

My client are a nationwide main contractor. They have a turnover of several hundred million pounds and employ over 1000 people nationwide. They are looking to recruit a Commercial administrator to join their Warrington office

Purpose

To provide general administrative support to commercial function

Main Responsibilities

Contract documentation collation and drafting

  • Understands and supports in preparation for subcontractor order’s to business standards (standard docs, printing, binding, unison input, issue and execution).
  • Understands and supports in preparation for material purchase order’s to business standards (standard docs, printing, binding, unison input, issue and execution).
  • Understands and supports in preparation of Consultant Appointment documents (standard docs, printing, unison input, issue and execution
  • Manage receipt, processing and filing of signed order documentation
  • Manage receipt, processing and filing of signed Main Contract order documentation.

Commercial Management

•     Draft and issue sub-contract notices (payment, commencement, completion, site instructions etc)

  • Understand and support in external valuation process (including, issuing to client, chasing payment certificates, raising invoice requests, issuing invoices and chasing payment)
  • Understand and support subcontract valuation process (including collating subcontractor applications, payment notices and payment input)
  • Understanding and support the completion of month end commercial reporting
  • Issuing and printing cost reports with back up
  • Support completion of MCR / CVR and other month end reports
  • Issue minutes and follow up on actions arising from month end reports
  • General support on overall business reporting (old contracts, insurances, defects etc)

Contract Administration

  • Understanding and supporting site based commercial duties
  • Early engagement with supply chain on tender / re-pricing activities
  • Preparation, issuing of subcontract tender enquires
  • Updating project specific trackers (procurement, drawing register’s etc)
  • Co-ordinating and management of Project Contract Reviews (arranging dates, preparing key documents / minutes and actions)
  • Management of site records including dayworks, progress photo’s, plant records, drawings, RFI’s, CVI’s etc.
  • Management of information on SharePoint.
  • Liaise with labour desk to obtain records of site white / blue collar labour and circulate to commercial team.

General administrative duties

  • Chasing LOI’s returns
  • Commercial Archiving
  • Document Controlling
  • Procurement of site accommodation / temp fencing
  • Transacting Purchase Ledgers
  • Issuing Rev drawings to supply Chain.

Knowledge, Skills & Qualifications

  • Previous experience of an administrative role desirable
  • Knowledge of supply chain systems and procurement process
  • Basic knowledge of commercial role, systems and processes
  • Basic knowledge of maintaining records and databases
  • Good planning and organisational skills
  • Good communication skills
  • Ability to work as part of a team and accept responsibility for defined areas of work

Please note

You have to be eligible to live and work in the UK to be considered for this role. If you have any other questions feel free to call me on 0207 167 4806 or alternatively please send in a CV to james@velocityrecruitment.co.uk

Job Overview